Exhibitor Resources 2025
Find all the information you need about our upcoming events.
✨ Fair Rules & Guidelines
We’re excited to welcome you to Expo Vente Australia and appreciate your cooperation in helping us create a successful and professional event experience for all attendees. Please take a moment to review the following participation guidelines to ensure everything runs smoothly on event day.
🛠️ Event Setup
To maintain a professional and organized environment for our guests:
All exhibitors must complete setup before doors open to the public. We kindly ask that you arrive on time and have your booth ready well in advance.
Please note that a late setup fee of $200 USD may apply if your booth is not ready at the start of the event.
🤝 Lead Generation and Agency Support
Our digital platform is a key part of your engagement strategy. To make the most of it:
Please ensure your Exhibitor Profile is fully updated on the Expo App before the event. If you experience any technical issues, notify our team immediately so we can assist you.
- You are welcome to invite your partner agencies to assist you at your booth. However, it is your responsibility to ensure that:
- All agency representatives have been set up with their own agent accounts on the Expo App before the event day.
- Agency representatives follow the same event rules and standards as institutional staff.
For a consistent and professional atmosphere, please remind agency representatives of the following:
🚫 They should not:
- Wear clothing with agency branding, logos, QR codes, websites, or phone numbers.
- Distribute agency flyers.
- Hand out materials from non-participating institutions or organizations.
- Roam the venue or approach students outside of your assigned booth area.
Each booth may host a maximum of 3 people (including agency reps), and staff substitutions during the event are not permitted.
Please note: In the rare case of non-compliance (After being notified three times to make corrections), a penalty of up to $1,000 USD and/or removal from the event may apply.
Agency representatives should refrain from:
- Wear any attire with their company name, branding, logos, QR codes, website, phone numbers, etc.
- Hand out flyers about the company and/or business cards.
- Hand out flyers about institutions or organizations that are not participating in the Expo.
- Walk around the Expo Hall engaging in conversation with prospective students and/or handing out promotional material, or otherwise not following the same rules to which all Exhibitors must adhere.
- A maximum of 3 people per booth is allowed, and no personnel exchanges are permitted.
Failure to comply may result in a $1,000 USD penalty and/or expulsion from the event during which there is a breach of the rules.
📱 Technology & Lead Capture
To optimize your recruitment efforts:
Please bring your own mobile device(s) to use the Expo App’s QR scanning feature for lead capture.
- You’re welcome to bring any other devices that support your presentation (e.g., laptops, tablets, or e-readers).
- Exhibitors are responsible for the privacy and security of any leads collected.
- Please do not share login credentials for the Expo App with others.
- The Expo organizers are not liable for data misuse resulting from shared access.
🛡️ Compliance and Corrections
We understand that sometimes things don’t go perfectly. That’s why The Wharton Group, Inc. uses a good-faith “three-strike” system, allowing exhibitors the opportunity to correct any issues before further action is considered.
Thank you for your attention, professionalism, and partnership. These guidelines help ensure a fair and rewarding experience for everyone — and we’re here to support you every step of the way.
We look forward to seeing you at the Expo!
📝 Quick Guide for Exhibitors
This document explains what you can expect from us and what we need from you in order to provide a satisfying experience at the education fair. Please note that this process is the same for all our brands: Vente a Canadá, Vente a Australia, and Vente a Europa
Fair information México City
October 25th 2025
Fair information México City
October 25th 2025
Vente Australia Student Recruitment Fair
- Set up: 10:00 am - 11:30 am
- Open to public: 12:00 pm - 5:00 pm
Available Booths
Booths will be assigned on a first come-first served basis.
Hotel Reservations
Hotel Rates in Mexico City: No competitive hotel rate was found, we reccomend searching on hotels.com
Side Agenda
October 25th-28th, 2025
Saturday 25 Oct
- 9:00 – 10:00 Market briefing for Australian Institutions (Hotel BelAir Unique)
- 10:00 – 11:30 Set-Up Vente Australia (Hotel BelAir Unique)
- 12:00 – 17:00 Vente Australia EXPO (Hotel BelAir Unique)
Monday 27 Oct
- 10:00 – 12:00 High School Counsellor Training & Networking (Official Residence)
- 15:00 – 17:00 Education Agent Roundtable (Club de Industriales)
- 18:00 – 20:00 Networking Event with IB Network (School / Official Residence)
Tuesday 28 Oct
Travel Day to Bogotá
Recommended flight: AM761 AeroMexico – (Direct) – Dep: 08:50 – Arr: 14:35
Fair information Bogotá, Colombia 🇨🇴
October 29th 2025
Fair information Bogotá, Colombia 🇨🇴
October 29th 2025
Vente Australia Student Recruitment Fair
- Set up: 12:00 pm - 1:30 pm
- Open to public: 2:00 pm - 7:00 pm
Food & refreshments will be provided.
Available Booths
Booths will be assigned on a first come-first served basis.
Hotel Reservations
Standard single or double room: 97 USD with 24-hour cancellation policy, allows modifications, and includes breakfast, access to wet areas, and gym.
Taxes: Rates are listed before 19% VAT – international guests may be exempt from paying the 19% accommodation VAT. This will be validated at check-in based on the entry stamp in their passport.
Side Agenda
October 28th-30th, 2025
Tuesday 28 Oct
18:30 – 19:00 Market briefing for Australian Institutions with scholarship and funding programs (Casa Dann Carlton Hotel & Spa)
- 19:00 – 21:00 Networking Event with key IET stakeholders (Casa Dann Carlton Hotel & Spa)
Wednesday 29 Oct
- 07:00 – 09:00 Australia Day for International High School & Parents (Anglo Colombian School)
- 09:00 – 10:00 Australia Day for School Counsellors (Anglo Colombian School)
- 10:40 – 11:10 Australia Day for International High Schools (Gimnasio Campestre and Marymount School Bogota)
- 12:00 – 13:30 Set-Up Vente Australia (Casa Dann Carlton Hotel & Spa)
- 14:00 – 19:00 Vente Australia EXPO (Casa Dann Carlton Hotel & Spa)
Thursday 30 Oct
- Travel Day to São Paulo
Recommended flight: AV185 – Avianca (Direct) – Dep: 7:15 – Arrival: 15:25
Fair information Santiago de Chile, Chile 
November 4th 2025
Fair information Santiago de Chile, Chile
November 4th 2025
Vente Australia Student Recruitment Fair
- Set up: 10:00 am - 11:30 am
- Open to public: 2:00 pm - 7:00 pm
Food & refreshments will be provided.
Available Booths
Booths will be assigned on a first come-first served basis.
Hotel Reservations
Hotel Rates in Santiago de Chile: No competitive hotel rate was found, we reccomend searching on hotels.com
Side Agenda
October 3rd-4th, 2025
Monday 3 Nov
*07:00 – 14:30 Australia Day for International High Schools
& Parents (St Margaret’s School Viña del Mar)*Departing point: Intercontinental Hotel – Market briefing 30 min before the fair starts.
19:00 – 21:00: Australia Reception for key IET stakeholders-
(Official Residence of the Australian Embassy)
Tuesday 4 Nov
- 08:30 – 09:00 Quick update with ANID (Venue TBC)
- 09:00 – 11:00 AusCham Business Roundtable (AusCham Member / Adolfo Ibáñez)
- 11:30 – 12:30 Set-Up Vente Australia (InterContinental Santiago)
- 14:00 – 19:00 Vente Australia EXPO (InterContinental Santiago)